Leave Approval Letter for Visa Application

“Employment Supported Documentation” when an individual is applying for a visa based on their employment. Let’s look at each document’s purpose and its role in the visa application process:

  1. No Objection Certificate (NOC): A No Objection Certificate is typically issued by an individual’s current employer, stating that the company has no objections to the employee traveling abroad for a specific period and purpose, usually for a job or project-related task. The NOC might outline the details of the trip, the employee’s position, and the duration of travel. It assures the immigration authorities that the employer is aware of the employee’s travel plans and has approved them.

  2. Employment Verification Letter: This letter confirms the employment details of the individual, including their job title, hire date, current role, and possibly salary information. It’s often requested by immigration authorities to verify the individual’s employment status and to ensure that they have legitimate ties to their home country. The letter provides evidence that the individual has a stable job and is likely to return after their travel.

  3. Leave Approval Letter: If the individual is planning to travel during a period when they should be working, a leave approval letter might be required. This letter, issued by the employer, states that the employee has been granted leave for the specific duration of their travel. It shows that the employee’s absence is approved and planned for, further validating the authenticity of the travel purpose.

These documents collectively serve to establish the individual’s ties to their home country, demonstrate the legitimacy of their travel plans, and assure immigration authorities that they have the support and approval of their employer for the intended trip. Visa applications often require evidence that the applicant intends to return to their home country after the trip and has genuine reasons for the visit.

It’s important to note that visa requirements can vary greatly depending on the country and type of visa being applied for. Always consult the specific guidelines provided by the embassy or consulate of the destination country to ensure that you provide the correct and complete documentation for the visa application.

Sample Leave Approval Letter designed to support visa applications. This letter serves as documentation of granted leave for the purpose of visa processing

NOC Letter

[Your Company’s Letterhead] [Date]

To Whom It May Concern,

Re: Leave Approval for Visa Application

This letter is to confirm that [Employee’s Name], an employee of [Company Name], has been granted leave from [Start Date] to [End Date] for the purpose of applying for a visa to [Destination Country]. We fully support [Employee’s Name]’s visa application process and kindly request expedited processing, as their presence is essential for [Purpose of Travel].

For any inquiries, please contact us at [Company Contact Information].


[Your Name] [Your Title] [Company Name]

Employment Verification Letter

[Your Company Letterhead, if applicable]

[Date: [Current Date]]

To Whom It May Concern,

With regards to the above-named employee, this certifies the following:

Employee: [Employee’s Name]
Employer: [CompanyName] 
Hire Date: [Employee’s Hire Date]
Job Title: [Employee’s Job Title]

This is to confirm that [Employee’s Name] has been employed with [CompanyName] since the [Employee’s Hire Date]. [He/She] holds the position of [Employee’s Job Title] within our organization.

As of [Date: [Current Date]], [Employee’s Name] remains an active employee with our company.

Please feel free to contact the Human Resources department at [HR Email Address] if you have any additional questions or require further information.


[Your Name]
[Your Title]
[Contact Information: Phone Number, Email, etc.]

[Your Company’s Letterhead]

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP Code]

Subject: Leave Approval for Visa Application

Dear [Employee’s Name],

I am writing to inform you that your request for leave has been approved in order to facilitate your visa application process for [Destination Country]. We understand the importance of this opportunity and are pleased to support your application.

Your leave period will be from [Start Date] to [End Date]. During this time, you will be excused from your work responsibilities. We have made arrangements within the team to ensure a smooth workflow during your absence.

We believe that this travel experience will be beneficial to both your personal growth and professional development. Your contributions to the company have been valuable, and we are confident that you will represent us positively during your time abroad.

Please ensure that all necessary tasks are completed and that you provide adequate handover to your colleagues before your departure. If you need any assistance or have questions regarding your leave or responsibilities, feel free to reach out to [Supervisor’s Name] at [Supervisor’s Email].

We wish you a successful visa application process and a productive and enjoyable trip to [Destination Country]. We look forward to your return and the sharing of your experiences.

Best regards,

[Your Name]
[Your Title]
[Company Name]
[Company Contact Information]